Why HSE-card?
ALL companies that carry out construction work (which is defined VERY broadly) in Norway must equip their employees with HSE(HMS) cards – also known as “building cards” or “ID cards”. Lack of HSE-cards can trigger a fee that is a minimum of NOK 10,000.
Formalities and requirements
Before HSE-cards can be acquired, the employer must have a Norwegian CVR number (org.no) and be VAT-registered (or applied for exemption). The worker must have a Norwegian birth number or active D-number. In addition the employment must be registered.
The application process must be done in the correct order, otherwise the process may stop.
Scanvisio can take the task of applying for both the D-number and the HSE-card off of your hands, and make sure the task goes smoothly, swiftly and correctly.
The internal routines
When your employees need an HSE-card it is necessary to establish routines so that all the requirements are met – which include:
- Collection of employees’ personal data. The employees must be informed and give consent to their personal data being sent and stored to both the orderer and the issuer of the card:
- Copy of valid identification (Passport, driving license from a Nordic country or national ID)
- A portrait photo similar to a passport photo, with a light solid background without distinctive shadows. You have to look straight ahead so that both ears are visible. The facial expression must be neutral with a closed mouth.Headgear, glasses, etc. are not allowed. Resolution should be at least 1000×1200 pixels.
- HSE-card must be worn visibly during working hours
- The card is valid for up to 2 years. If Scanvisio has assisted in the ordering we will usually notify you when it is time for renewal well in advance of the deadline
- Upon termination of the employment relationship, the HSE-card must be returned to the card issuer.
HSE-card control
The Norwegian Labor Inspection Authority, safety representatives and others with HSE responsibilities can check the validity of HSE-cards. Until the card is received you must be able to show documentation of the ordering process in the event of a control.
Please contact Scanvisio if you have any doubt about whether your company needs an HSE-card or how to proceed.
Related services
Scanvisio is an experienced market consultant and your representative in Norway. Our focus is on services that are necessary for and/or simplify the activities of foreign companies in Norway. In addition to market advice, we offer i.a.:
- Business registration
- Registration as a temporary-/staffing agencies
- Preparation and execution of ID checks
- Application for D-number and tax card for employees
- Project and employee registration
How we have assisted others…
Case 1: Assisted with ID-control
A Polish electrical contractor performs specialized tasks in Norway. We assist the company with all relevant registrations. We collect personal data on employees and arrange for HSE-cards to be ordered, during the ordering process we prepare, participate and assist the employees with ID checks, so that the procedure proceeds safely without any misunderstandings.
Case 2: Relevant rules
A Jutland transport company transports building materials to Norway. Upon delivery, the drivers participate in the assembly. We assist the customer with i.a. To uncover relevant rules, apply for approvals, complete registrations and order HSE-cards for the drivers which will be working on the construction site.
Case 3: Larger public construction
A Danish contractor is constructing a major public building in Norway. We assist you in the correspondence with the authorities, documentation and technical and central approval. During the construction period several employees from various professional groups arrive – we handle the practicalities, i.a. ordering HSE-cards.